Dragon Boat Teams
Terms and Conditions of Entry

1. Crew Numbers.  Crews may register up to 13 people in their team, but a maximum crew of 10 people (subject to overall weight of the crew and the prevailing conditions) plus a drummer will be permitted to enter each race. In the opinion of the helm, where the weight of the crew or conditions on the day makes safe boat  handling a problem, the boat’s helm has the absolute authority to require the crew to reduce the number of paddlers.

No refunds or reductions will be offered for crews competing or entering with less than the prescribed number.

2. Drummers. Every team must have a drummer for each race.

3. Water safety – swimming. All able-bodied crew members must be declared competent in deep water and capable of swimming 50 metres with the aid of an approved personal flotation device (buoyancy aid). Such buoyancy aids will be provided by Race The Dragon Ltd for competitors’ use whilst on the water.

4. Disqualification. In circumstances where any team member(s) are, in the opinion of any official from Race The Dragon Ltd. under the influence of drugs or alcohol, or is deliberately trying to capsize the boat or behaving in such a way that could result in danger to the crew or damage to the boats, those officials have the authority to disqualify the team member(s) from further participation in the event. Where such person(s) are disqualified but refuse to leave the crew, it is the responsibility of the Team Captain to remove the disqualified person(s). If the disqualified person(s) still refuse(s) to leave, then the whole team may be disqualified from further participation in the day. No refund will be due to any person or team disqualified and the Event Director’s decision is final.

5. Special Needs. For safety, where any team member(s) has a physical impairment or other special needs, this fact must be conveyed to the boat’s helm prior to each race. They will then be issued with a hi-vis top to be worn over their buoyancy aid whilst in the boat.

6. Previous experience. No previous experience of Dragon Boat Racing is necessary in order to compete and all crews compete at their own risk.

7. Safety Brief. All team members are required to partake in the team safety brief before the start of their first race. Your safety brief will cover:

  •  How to hold the paddle correctly and the best paddle stroke to use
  • The various commands you will hear from the Helm and what each one means,
  • How to move the boat forward and how to stop the boat,
  • How to stop the boat capsizing
  • The “Buddy Buddy” system and what to do in the event of a capsize

At the end of the safety brief, all team members present will be issued with a  coloured wrist band and only people wearing these wrist bands will be permitted into the dragon boats.

8. Minimum Age. In the interests of safety, a minimum age of sixteen years old is set for competitors and twelve years old for the drummer.

9. Cancellation. The entry fee is non-refundable except where clause 10 and/or 14 applies.

10. Teams withdrawing: Entry will not be confirmed until a minimum of £100 deposit has been received. Teams that subsequently withdraw before 9th  May will forfeit the deposit. For teams withdrawing on or after the 2nd May 2020, 100% of the total entry fee will be due.

11. Late Payments: The festival organisers reserve the right to charge a £20.00 administration fee for all payments not completed by 17:00 on the Thursday, 2nd July 2020.

12. Sponsorship: The £440 per team entry fee covers the cost of staging the event and is not part of the sponsorship money we expect teams to raise in addition. All online sponsorship must be raised via the Wonderful.org page that will be set up for you. In-person collections should be recorded on the official sponsorship form, which can be downloaded HERE

We expect each team to raise at least £50 in sponsorship. Fifty per cent of the money raised will be returned to the team for distribution to its nominated charity. The balance – including any Gift Aid – will be distributed by Northwich Rotary Club to the Festival’s nominated charity as well as other Rotary Good Causes.

13. Head-to-Head Races: For companies or organisations that have two or more teams entering, we will endeavour to organise (where possible) a Head-to-Head Race in round three and seed the teams in such a way so they do not meet during rounds one & two. This then gives the teams the opportunity to experience several ‘training’ rounds before their big event.

14. Coronavirus (COVID-19): Should legislation be put in place that results in the cancellation of Northwich River Festival 2020, or any part thereof, the organisers liability will be limited to the refunding of any entry fees paid. The organisers cannot be held responsible for any other costs incurred by a team in connection with its entry to the event.

We suggest that any company or organisation with teams competing in a Head-to-Head Race organise trophy shields for presentation to their teams.

At the award ceremony, the most senior member of the company in attendance will be invited to come up and present that shield to their winning team, which would make a great photo opportunity for the company website or newsletter.

IMPORTANT!  For insurances purposes, in the highly unlikely event of a member having a dragon boat-related accident, only the persons listed on the Crew Declaration will be covered by the insurance policy. It is therefore essential that all team members complete the Crew Declaration form by 2nd July 2020.

The Crew Declaration Form can be accessed HERE

These Terms and Conditions can be dowloaded HERE